Room Reservations

Rooms in the School of Social Work building may be directly requested or reserved through the Virtual EMS system. Please note:

  • Users must complete all required fields for the event or meeting.
  • A final room confirmation for requests will be sent by the VEMS coordinator within two business days.
  • Online reservations may be made no less than 18 hours prior to the event.
  • When reserving rooms less than 18 hours ahead, please e-mail your request to swrooms@columbia.edu. If the room is available, you will receive an e-mail confirmation.

For more Information on Policies, Room Types, Floor Plans, AV Services, and Fees, please click on the gray headers below.

Have questions about Room Types? Answers here

Have questions about Floor Plans? Answers here

Have questions about AV Services? Answers here

Have questions about Fees? Answers here

Policies

Full-time Faculty

Through your (V)EMS account, you may directly reserve conference rooms and request classrooms and breakout rooms. NOTE: For classroom reservation requests less than 18 hours in advance, please e-mail swrooms@columbia.edu.

Adjunct Faculty & TAs

If you would like to reserve classrooms, conference rooms, or breakout rooms, please check room availability and then send an e-mail request to Instructional Support Services (ISS): ssw-iss@columbia.edu. NOTE: Instructors who would like to make a one-time classroom switch, combine classes, or extend class time should e-mail Instructional Support Services (ISS) at ssw-iss@columbia.edu. ISS will coordinate the changes, after which Room Reservations will update EMS.

Advisors

To make a room reservation to meet with your students, please complete the following three steps:

  1. Check room availability on (V)EMS.
  2. Download the Advisor Room Request Form (MS word: 1 page) and fill out. NOTE: This form can also be found in Course Works, under “Files & Resources.”
  3. E-mail the form to swrooms@columbia.edu.

Staff

Please log in to your Virtual EMS account to check room availability and reserve a room. NOTE: For login assistance, please contact swrooms@columbia.edu.

Student Leaders/Groups

Recognized students groups may reserve rooms and common areas on floors 4, 3, 2, and the concourse level. For further information and assistance, please contact the Program & Events Coordinator at swstudevent@columbia.edu, in the Office of Student Services. Questions? Please e-mail swrooms@columbia.edu.

CU Affiliates

If you are a CU Affiliate, please our Building Use Policy (PDF: 3 pages). Also please note that depending on your reservation, the following charges may apply:

  • Room Rental Fees (see Fees section below)
  • Audio Visual Services
  • Labor, Custodial and Security Fees (see Fees section below)

Please send your room reservation request to swrmrental@columbia.edu.

Non-Affiliates

If you are not affiliated with Columbia University, please review our Building Use Policy (PDF: 3 pages) and complete the Building Use Agreement (PDF: 3 pages). Send completed form and request to swrmrental@columbia.edu.

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Room Types

Classrooms

Classrooms have a Dell Optiplex computer with high-speed Internet connection, a projection system, DVD/CD player, VCR, and audio system. Overhead projectors are available on request. Requests must be made two business days in advance.

Seminar Rooms

Designed for small classes, seminar rooms include a Dell Optiplex computer, a projection system, DVD/CD player, VCR, audio system, and wireless network capability.

Conference Rooms

Designed for small group meetings, conference rooms include a wireless creston control panel, high-speed Internet connection, a projection system, DVD/CD player, VCR, audio system, and wireless network capability. There is a network connection and power located in a floor box under the conference room table for laptop connectivity. It is strongly encouraged to test your laptop prior to the start of your meeting. If you would like an AV orientation to a conference room, please email your request to swav@columbia.edu with a minimum of two business days’ notice.

Case Study Rooms

Case-study rooms have fixed desks and tiered seating. There is a podium at the front of the room with a microphone, Dell Optiplex computer with high-speed Internet connection, a projection system, DVD/CD player, VCR, and audio system.

C03

This room has video conference capabilities, with 2 projectors, microphones at every other seat. Requests must be made in writing two months in advance.

Electronic Classroom

Equipped with 25 Dell Optiplex stations as well as an Instructor Desk, the electronic classroom is designed and used for lab exercises. It can function as either an electronic classroom with student computers or as a traditional classroom with desk space.

Role-Play and Interview Rooms

Role-play rooms are used to video-record client interviews and mock client interviews for review. Microphones and digital cameras are installed in these rooms and can send signals back to the CMHE for distribution.

Breakout rooms

These rooms are designed to accommodate small groups. There is no AV equipment, but wireless network is available.

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Floor Plans

Concourse Level

Room    Max. Capacity    Room Type
C01 12 Seminar Room
C02 16 Seminar Room
C03 73 Case Study
C05 50 Case Study
C06 50 Case Study

3rd Floor

Room    Max. Capacity    Room Type
301 27 Classroom
302 20 Classroom
304 32 Classroom
305 28 Classroom
306 6 Breakout Room
307 4 Breakout Room
311 28 Classroom
312 28 Classroom
311/312 125 Classroom

4th Floor

Room    Max. Capacity    Room Type
401 25 Electronic Classroom
(limited availability)*
402 12 Seminar Room
404 32 Classroom
405 32 Classroom
406 28 Classroom
407 6 Breakout Room
408 4 Breakout Room
409 4 Breakout Room
410 6 Breakout Room
411 16 Group Role Play Room
412 4 Interview Room

5th Floor

Room    Max. Capacity    Room Type
512 12 (12) Conference Room
524 10 (11) Conference Room

6th Floor

Room    Max. Capacity    Room Type
607 12 (13) Conference Room
613 12 (15) Conference Room

7th Floor

Room    Max. Capacity    Room Type
702 12 (12) Conference Room
705 12 (15) Conference Room

8th Page

Room    Max. Capacity    Room Type
802 12 (12) Conference Room
805 12 (15) Conference Room

11th Floor

Room    Max. Capacity    Room Type
1101 8 (10) Conference Room

 

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AV Services

Social Work Audio-Visual (SWAV) Hours

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Fees

Room Rental

Social Work Building Room Rental Fees

The fees listed below are for events up to eight hours long, and are subject to change without notice.

Columbia University
Schools and Depts.
Non-University
Users
Concourse Level
CO1/CO2 $125 each $150 each
CO3 $600 $750
CO5/CO6 $500 each $600 each
Hallway $400 ($125 with rental of a classroom) $500 ($150 with rental of C03, C05 or C06)
3rd Floor
301 $400 $500
302 $325 $400
304 $400 $500
305 $400 $500
306/307 $100 each $125 each
311/312 $850 together/$400 each $1000 together/$500 each
Terrace $475 $600
Soft-seating area in hall (overlooking reading room) $400 ($125 with rental of a classroom) $500 ($150 with rental of 311/312)
4th Floor
401 Electronic Classroom Please contact swrmrental@columbia.edu for quote
404/405/406 $400 each $500 each
407/408/409/410 $100 each $125 each
Hallway $400 ($125 with rental of a classroom)
11th Floor
Terrace $475 $600

Labor, Custodial, and Security

Certain events depending on the day, time and room may require charges.

Labor Charge (for changes/additions to standard classroom layout):

  • $500 – Room 311/312
  • $250 – all other classrooms

Custodial Charge (for cleanup after event): $58/hour

For Columbia University or CSSW events, custodial charges are billed directly from Columbia University Facilities. This is just a guide to calculate an estimate for your event. There is a 1-hour minimum for cleanup after each event. If custodial staff is needed after 2:30pm Monday-Friday and at any time on weekends for an event, there is a 4-hour minimum.

If there will be food served for an event, custodial clean-up is mandatory and you will be charged.

Security Charge (applies after posted building hours): $50/hour

Questions?

CSSW Users please contact swrooms@columbia.edu
Columbia Affliates and Non-Columbia please contact swrooms@columbia.edu

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